The data protection officer within the definition of the data protection laws is:
datenweise Klein & Riedel GbR Detlev Klein, Dorothea Riedel
The data controller within the meaning of the data protection law is:
Köhler Kommunikation GmbH, Am Trippelsberg 43, 40589 Düsseldorf
Phone +49 211 60180-0
Fax +49 211 60180-1
Collection and storage of personal data as well as the type and purpose of their use
a) When visiting the website
Each time a customer (or other visitor) accesses our website, information is automatically sent to the server of our website by the internet browser used on your end device (computer, laptop, tablet, smartphone, etc.). This information is temporarily stored in a so-called log file.
The following data is collected without your intervention and stored until automated deletion:
- IP address of the requesting computer, as well as device ID or individual device identifier and device type,
- Name of the file retrieved and amount of data transferred, as well as date and time of retrieval,
- notification of successful retrieval,
- requesting domain,
- Description of the type of Internet browser used and if applicable, the operating system of your terminal device, as well as the name of your access provider,
- Your browser history data as well as your standard weblog information,
- Location data, including location data from your mobile device. Please note that most mobile devices allow you to control or disable the use of location services in the settings' menu of the mobile device.
Our legitimate interest according to Art. 6 (1) 1st sentence point f) GDPR to collect the data is based on the following purposes: ensuring a smooth connection and a comfortable use of the website, evaluation of system security and stability as well as for other administrative purposes.
In no case do we use the collected data for the purpose of drawing conclusions about your person.
b) When using our contact form
On our website you have the opportunity to contact us using the contact form. To do this, you have to enter your name, email address, a telephone number and the name of your company. This data will be needed to contact you as part of the sales process, or in connection with customer and potential customer surveys. In addition, Köhler Kommunikation also needs this data (and possibly other data too) to respond to requests, questions and criticisms. Legal basis is Art. 6 (1) 1st sentence point f) GDPR.
The personal data collected by us for the use of the contact form will be automatically deleted after completion of your request.
2. Transfer of personal data
Your data will not be passed to third parties for purposes other than those listed below.
We only pass on your data to third parties if:
- you have given your express consent to this according to (Art. 6 (1) p. 1 lit. a GDPR),
- this is necessary for the processing of contractual relationships with you (Art. 6 Para. 1 lit. b GDPR),
- there is a legal obligation to disclose your data (Art. 6 (1) lit. c GDPR), the disclosure is necessary for the assertion, exercise or defense of legal claims and there is no reason to assume you have an overriding legitimate interest in not disclosing your data (Art. 6 (1) p. 1 lit. f GDPR).
In these cases, however, the scope of the transmitted data is limited to the necessary minimum.
Our data protection provisions are in line with the applicable data protection regulations and the data is only processed in the Federal Republic of Germany / European Union. A transfer to third countries does not take place and is unintended.
3. Data subject rights
Upon request, we will be happy to inform you whether and which personal data relating to you are stored (Art. 15 GDPR), in particular about the processing purposes, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to rectification, deletion, restriction of processing or objection, the existence of a right of complaint, the origin of your data, if this was uncollected by us, and the existence of automated decision-making, including profiling.
You also have the right to have any incorrectly collected personal data corrected or incompletely collected data completed (Art. 16 GDPR).
Furthermore, you have the right to demand we restrict the processing of your data, provided that the legal requirements for this are met (Art. 18 GDPR).
You have the right to receive the personal data concerning you in a structured, common and machine-readable format or to request that it be transferred to another controller (Art. 20 GDPR).
In addition, you have the so-called "right to be forgotten", i.e. you can demand we delete your personal data, provided that the legal requirements for this are met (Art. 17 GDPR).
Irrespective of this, your personal data will be automatically deleted by us if the purpose of the data collection has ceased existing or the data processing has been carried out unlawfully.
According to Art. 7 (3) GDPR, you have the right to revoke your consent at any time. This has the consequence that we may no longer continue the data processing based on this consent in the future.
You also have the right to object to the processing of your personal data at any time, provided that a right of objection is provided for by law. In the event of an effective revocation, your personal data will also be automatically deleted by us (Art. 21 GDPR).
If you wish to make use of your right of revocation or objection, an e-mail to: email@example.com is sufficient.
In the event of violations of data protection regulations, you have the right to lodge a complaint with a supervisory authority in accordance with Art. 77 GDPR.
4. Duration of data storage
The data collected will be stored by us for as long as is necessary for the performance of the contracts entered into with us, or you have not exercised your right to delete or your right to transfer data to another company.
We use so-called session cookies to recognize that you have already visited individual sub-pages of our website. For example, if you have registered, your password will be stored for the duration of your visit to our website and when you change sub-pages, so that you do not have to re-enter it each time. These session cookies are automatically deleted after you leave our website.
In order to optimize user-friendliness, we use temporary cookies that are stored on your terminal device for a certain fixed period of time. If you visit our site again to use our services, it is automatically recognized that you have already been with us and which entries and settings you have made so that you do not have to enter them again.
6. Online marketing / Analysis tools
The tracking measures we use are carried out on the basis of Art. 6 para. 1 p. 1 lit. f GDPR, § 15 para. 3 TMG. With the tracking measures used, we want to ensure a needs-oriented design and the continuous optimization of our website. On the other hand, we use the tracking measures to statistically record the use of our website and for the purpose of evaluating and optimizing our Internet presence. These interests are to be regarded as legitimate within the meaning of the aforementioned provision.
For the purpose of demand-oriented design and continuous optimization of our website, we use Google Analytics, a web analysis service of Google Inc. (https://www.google.de/intl/de/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter "Google"). In this context, pseudonymity usage profiles are created, and cookies are set (see also under point 5). The information generated by the cookie about your use of this website, such as browser type/version, operating system used, referrer URL (the previously visited page), host name of the accessing computer (IP address) and the time of the server request will be transmitted to and stored by Google on servers in the United States. The information is used to evaluate the use of the website, to compile reports on website activity and to provide other services related to website and internet use for the purposes of market research and demand-oriented design of these websites. These purposes also constitute our legitimate interest in data processing. The legal basis for the use of Google Analytics is § 15 para. 3 TMG in conjunction with Art. 6 para. 1 sentence 1 lit. a GDPR.
This information may also be transferred to third parties if this is required by law or if third parties process this data on our behalf. Under no circumstances will your IP address be merged with other Google data. The IP addresses are anonymized so that an allocation is not possible (so-called IP masking).
The data sent by us and linked to cookies, user IDs (e.g., user ID) or advertising IDs are automatically deleted after 14 months. The deletion of data whose retention period has been reached takes place automatically once a month.
You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing the browser plug-in available at the following link tools.google.com/dlpage/gaoptout.
As an alternative to the browser add-on, especially for browsers on mobile devices, you can also prevent the collection by Google Analytics by clicking on the following link. An opt-out cookie will be set, which will prevent the future collection of your data when visiting this website: Deactivate Google Analytics. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you must set the opt-out cookie again.
Google Ads / Conversion Tracking
We also use the online advertising programme "Google Ads" as part of Google Ads conversion tracking. Google Conversion Tracking is an analysis service provided by Google. When you click on an ad placed by Google, a cookie for conversion tracking is stored on your end device. These cookies lose their validity after 30 days, do not contain any personal data and are therefore unused for personal identification. If you visit certain web pages on our website and the cookie has not yet expired, Google and we will be able to recognize you clicked on the ad and were redirected to that page. Each Google Ads customer receives a different cookie. Thus, there is no way that cookies can be tracked across Google Ads customers' websites. The information obtained using the conversion cookie is used to create conversion statistics for Google Ads customers who have opted into conversion tracking. This tells customers the total number of users who clicked on their ad and were redirected to a page tagged with a conversion tracking tag. However, they do not receive any information with which users can be personally identified. Our legitimate interest in data processing also lies in these purposes. The legal basis for the use of Google Ads/Conversion Tracking is § 15 para. 3 TMG in conjunction with Art. 6 para. 1 lit. f GDPR.
Facebook and Instagram
7. Data security
We take all necessary technical and organizational security measures to store your personal data in such a way that they are inaccessible to third parties or the public. Should you wish to contact us by e-mail. We would like to point out that the confidentiality of the information transmitted cannot be fully guaranteed when using this method of communication. We therefore recommend you send us confidential information exclusively by post.
8. Topicality and amendment of this data protection declaration
This data protection declaration is currently valid. Due to the further development of our website and offers on it or due to changed legal or official requirements, it may become necessary to change this data protection declaration. You can access and print out the current data protection declaration at any time on the website at koehlerkommunikation.de/privacy
Status: March 2021